Rhuslancea Conferences

Rhuslancea's 5-star rated conferencing facilities offer business like convenience and efficiency for any meeting, conference or seminar, with a relaxed and warm, country hospitality atmosphere.

Seating Configuration and Capacities

Rhuslancea offers conference delegates a choice of three venues, all elegantly furnished and equipped with the latest technology. (Click on the configuration name to view photo.)

Conference Room Africana :

• Double-U shape : 70 delegates
• Schoolroom style : 80 delegates
• Cinema style : 120 delegates

Conference Room Marlothii :

• Double-U shape : 30 delegates
• Schoolroom style : 40 delegates
• Cinema style : 72 delegates

Executive Boardroom

This boardroom is designed to offer exquisite quality and efficiency for up to 14 delegates. The Executive Boardroom is fully equipped to handle presentations and conference phoning.

Every conference delegate receives the following:

• File folder
• Writing paper
• Pen and pencil
• Refreshment sweets
• Water

The venue gladly accommodates special requests from conference guests.

Pricing

Rhuslancea's conference pricing is structured to cater for half day, full day and 24 hour conferences. Kindly contact our reservations office for pricing details.

All conference rates include the following:

• Venue hire
• A selection of teas, coffees and snacks on arrival
• Relative meals with respect to the conference
• Where applicable, a selection of teas, coffees and snacks for the mid-morning and mid-afternoon breaks
• Our standard conference equipment (mentioned above)
• Accommodation were applicable (including full DSTV)

Equipment

As part of Rhuslancea's drive to service excellence, all conference facilities offer guests the latest technology. The following equipment is supplied standard with all conferences:

• Data projection for connection to clients' laptop computers
• Pull down screens
• White boards
• Flip charts
• TV and DVD/Video combination
• Microphones (cordless and lapel type)

Terms and conditions:

Although it is our intention to ensure exquisite service and efficiency, plus the latest in technology and comfort, our terms and conditions are as follows:

Reservations

To confirm a reservation, a deposit payment is required together with a copy of the signed quotation, before or on the cut-off date stipulated in the quotation. The remainder of the amount due is payable no later than one week before the conference or event.

Proof of payment, together with a signed copy of the quotation, must be faxed to 00 27 12 659 0327. A reservation will only be considered final once both the proof of payment and the signed quotation has been received. Should deposit payments not be made on time, Rhuslancea reserves the right to cancel the conference.

Confirmation of the final number of delegates is required one week prior to the commencement date of the conference.

Should special menus be required, this must be confirmed 72 hours prior to the conference

A surcharge will be payable on all Halaal and Kosher meals, unless otherwise arranged with our reservations office.

All extras must be paid on departure, unless otherwise agreed.

Cancellation

All monies are non-refundable once paid by the client. Rhuslancea reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of Rhuslancea, which shall prevent it from performing its obligations. In these circumstances, every effort will be made to find an alternative venue.

Billing Arrangements

We require clients to brief us with regards to their billing arrangements for delegates. In the event of a master account, the client will be responsible for all extras consumed by the delegates and payment thereof on departure. If delegates have to pay for extras, they will be required to settle these accounts on departure.

Risk/ Loss/ Damage

While Rhuslancea features emergency water supply and full a back-up generator set, we shall not be held liable for interruptions of services (water, electricity, sanitary).

Whilst every precaution will be taken to ensure the safeguarding of your belongings, Rhuslancea will not be held liable for loss or damage to any property whatsoever (décor props, signage valuables, etc.) We recommend that all personal and valuable property be removed directly after the conference.

Should Rhuslancea buildings, surrounding gardens, décor or napery be damaged by the client or any of the client's suppliers during the setup or break down operations of the conference, the client shall be held responsible and will be billed accordingly.

Rhuslancea, its employees or any person employed at any conference, will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.

Outside Liquor

Outside liquor may not be brought onto the premises. Liquor or containers thereof found to have been brought from outside the Rhuslancea premises will be charged to the final bill.